Airtable Extension

Generate/Populate/Merge documents from your Airtable records

Docupilot's Airtable extension allows you to create your Contracts, Sales/Purchase Orders, Invoices, Employment Offer Letters, Real Estate Agreements, Marketing material and many more professional documents in PDF, Word, Powerpoint, Excel and other formats.
​https://airtable.com/marketplace/blkTR72VkH3OEjvPX/docupilot​
Installation Guide
Step 1: Adding an extension to the base
In the Airtable base, click on the Extensions button present on the RHS. A dialogue box will be displayed. Now, click on the button Add an extension in the dialogue box. 
Step 1 adding an extension to the base.
Step 2: Search Docupilot in the Market place
Once the button Add an extension is clicked, a pop-up of Airtable Marketplace will be displayed on the screen. In the pop-up search for Docupilot and click on it.
Step 2: Searching for Docupilot application in the Airtable Market place
Step 3: Selecting Docupilot as the extension
Once Docupilot is selected, the following will be displayed on the screen. Here click on Add extension. After doing so, a small pop-up will be displayed, click on Add extension button on the pop-up too.
Step3: Selecting Docupilot extension from Marketplace
Step4: Setting up the API key
After clicking on Add extension, a pop-up of Docupilot will be displayed consisting of instructions to set up an API key and secret. Follow the steps and set up the key and secret on Docupilot after which click on Get Started button on the pop-up.
Step4: Instructions to setup API key in Docupilot
Step 5: Linking Docupilot and Airtable
On the following page, paste the API key and secret into their corresponding slots and click on save.
Step5: Linking Docupilot and Airtable
Now the Docupilot extension is installed successfully onto the Airtable base.
Document Generation  
Step 1: Record and Template selection
After the installation of the Airtable extension to the base,  the first step towards document generation would be selecting the record(s) and the template.
Record and template selection
Multiple records selection
Step 2: Field Mapping
Once the record and the template have been chosen, we can see that a few fields will be pre-mapped based on the field name and the token name. 
The remaining fields need to be mapped manually.
Field Mapping
Step 3: Document Generation
After all the fields are mapped, clicking on the Generate document button will start document generation and one document will be generated for each record selected. 
For example, if 5 records are selected then 5 documents will be generated.
Selecting attachment field to upload the generated document
Document Generation
The generated document can either be saved into an attachment row in the Airtable base or can be delivered using the mode of delivery that is assigned to the template.
Once the mapping is done for a template inside a base, it will be saved and when a new record is selected, the mapping will be done automatically.
Image insertion
If an image is stored in an attachment field inside the Airtable base, then it cannot be used directly for image generation inside a document as it consists of the name of the image followed by the image URL. 
Follow the below steps to create an attachment URL, so that can be accessed by Docupilot 
1.Create a formula field and paste the following formula in the same format.
SUBSTITUTE(
RIGHT(ImgFieldName,LEN(ImgFieldName) - SEARCH("(",ImgFieldName))
,")",""
)
2.Replace the word ImgFieldName with the name of the attachment field in which the image is stored.
3.The URL now available in the formula field can be used to generate images in the document.

Google Sheets

Reports

Last modified 2mo ago